Academic Svcs. Administrator (Finance)

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution-reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master's, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida's public universities by U.S. News & World Report -rising to No. 23 in the nation in 2025.

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:

The Academic Services Administrator for the MSN, BS-DNP, and Certificate programs in the College of Nursing will be responsible for planning, organizing, and implementing a broad range of administrative and operational functions associated with the graduate programs. This role encompasses curriculum and program planning, course and event scheduling, accreditation support, recruitment, marketing, and continuous process improvement. The administrator will collaborate closely with faculty, staff, and college leadership to ensure seamless program operations, timely compliance with institutional requirements, and effective communication channels throughout the College of Nursing. This position reports to Academic Services & Clinical Compliance Manager.This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Duties and Responsibilities

• Strategically coordinate and manage processes relevant to the development, submission, and approval of new course offerings, new programs, and/or program, curricular, or course revisions for graduate programs.
• Collect, gather, aggregate, and analyze quantitative and qualitative data to monitor student progression.
• Collaborate with the Office of Assessment & Evaluation to help programs identify and utilize data that support accreditation requirements.
• Develop, write, and deliver reports, presentations, and other documents as required for program operations and administration.
• Oversee the preparation, review, and editing of a wide variety of written and electronic materials (e.g., forms, templates, student handbooks) related to academic instruction and program/course management.
• Coordinate, plan, and schedule meetings and events to meet program objectives, including information/orientation sessions, prospective student interviews, orientations, and special work-group/task-force meetings.
• Provide administrative support to ensure programs are meeting accreditation requirements (e.g. annual program review, program action plans, etc.).
• Facilitate administration of DNP projects students.
• Create and revise systems and processes for continuous program performance improvement, ensuring compliance from all parties involved.
• Maintain and update Academic Program Support electronic file repository.
• Participate in the development of course schedules and coordinate space requirements and classroom logistics to ensure effective delivery of instruction for all relevant courses and concentrations.
• Coordinate and organize meetings and follow up with action items with program and/or concentration directors, as well as team and campus coordinators, to determine faculty and resource needs for program courses.
• Schedule, arrange, attend, and conduct information sessions, educational fairs, and orientation as part of program marketing and recruitment initiatives.
• Partner with HR to coordinate the recruitment, credentialing, and hiring of adjunct faculty.
• Coordinate the adjunct interview process and maintain adjunct faculty database that includes specialty, certifications/licensures, education.
• Coordinate the adjunct faculty assignments.
• Collaborate with the Clinical Placement team on student placements and faculty assignments.
• Facilitate the adjunct faculty evaluation process upon hire and annually thereafter and undergraduate as well as graduate catalogs, consolidated student handbook.
• Oversee New Faculty Orientation program requirements and registration.
• Collaborate with the Affiliation team to ensure affiliation agreements with external partners are processed.
• Communicate programmatic changes to ensure they are reflected in outward facing communications (including the USF CON website, USF CON handbook, Graduate Catalogue).
• Serve as a liaison between program administration and Office of Student Success (advising and admissions).