Contract Management Administrator (Finance)
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.
Role description:
Arcadis seeks to add a Contract Management Administrator to our team in Atlanta, GA. Our ideal candidate will have 7+ years of experience as a Project Assistant or a similar role.
In this role you will support our Contract and Project Managers in the in the development and implementation of standard operating procedures to manage large contracts with the Georgia Department of Transportation (GDOT).
Role accountabilities:
- Coordinate and submit task order add personnel requests and time extensions in GDOT's Request Tracking System (RTS)
- Coordinate with Subject Matter Experts (SME's) to develop task order scopes and task assumptions in scoping spreadsheets
- Submit task order cost estimates and backup documentation in RTS
- Prepare and coordinate review / execution of contracts and subcontracts
- Submit contract documents in Arcadis' Contract Lifecycle System (CLS) for legal review, coordinate contract revisions, and upload final executed contract documents in CLS
- Verify task order documentation is consistent with submitted cost estimates prior to execution
- Coordinate with Project Managers to develop and maintain estimates of future task order bookings in Oracle Sales Cloud
- Maintain Task Order Tracking spreadsheet and update as needed
- Assist with planning and scheduling events and meetings. Prepare meeting minutes, as needed.
- Assist Project Managers with preparing and updating Health and Safety Plans (HASP's), Project Management Plans (PMP's), and Quality Management Plans (QMP's)
Qualifications & Experience:
Required Qualifications:
- 7+ years in a Project Assistant / Project Management support role
- Proficient in using Microsoft Word, Excel, Teams, and SharePoint
- Very detail-oriented, pro-active, organized, and reliable
- Excellent verbal and written communication skills
- Ability to learn quickly and work at a high level independently with little oversight
Preferred Qualifications:
- Experience working in the Engineering / Construction industry and/or with GDOT in a Project Assistant, or similar role
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $80000 - $115000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
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