Academic Advisor II (Finance)

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution-reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master's, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida's public universities by U.S. News & World Report -rising to No. 23 in the nation in 2025.

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:
This position will monitor students' academic progress and make recommendations and referrals through frequent student meetings, update and maintain students' degree audits, assist with students' admissions, enrollment, and registration procedures, provide guidance in course selections, and degree requirements.
Additional duties involve participating in college orientation and course placement initiatives, and retention programs. An Academic Advisor II is expected to possess extensive knowledge about academic programs, policies, procedures, and student support services within the scope of their responsibilities. This position is expected to work closely with other Academic Advisors, Admission Recruiter Advisors, Academic Svc. Administrators and other staff and faculty as appropriate under the leadership of the Associate Director of Advising. The successful candidate will possess excellent written and oral communication skills; will possess the ability to effectively work with a diverse group of individuals; and will possess an understanding of the academic, social, and personal challenges that current and perspective students may face.Minimum Qualifications: This position requires a Bachelor's Degree in Education, Counseling or academic field directly related to the Advisor's specific responsibilities with two years of experience in advising or related academic functions within higher education. Work experience may not be substituted for the Bachelor's degree requirement for this position.

Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

(a) Two years of direct experience for an associate degree;

(b) Four years of direct experience for a bachelor's degree;

(c) Six years of direct experience for a master's degree;

(d) Seven years of direct experience for a professional degree; or

(e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications: Masters degree in counseling, education, or the academic field. Strong writing, analytical and critical thinking skills. Ability to exercise sound judgment and employ decision-making skills. Ability to evaluate student transcripts and/or records. Ability to communicate to students curricular and graduate requirements. Ability to analyze, summarize and effectively present data. Proficiency with PowerPoint, Excel, and experience working with other student information system such as Banner, DegreeWorks, PowerBI.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Academic Advising: Conducts advising sessions, including new student orientations, one on-one advising sessions, flipped group advising sessions, and/or student information sessions. Conducts advising sessions in person, via phone/email, and through distance technologies. Evaluate, advise, counsels, and assists students, providing clear and accurate information on matters concerning academic policies and procedures for their major. Resolves registration issues, permit issues, and/or academic holds with college and campus departments.

Ensure incoming and current students across the College of Nursing with academic requirements, appropriate class selection, academic policies and procedures, and campus resources. Creates and adjusts student's program plans and tracks the assigned student's progress each semester. Reviews academic records for progression and eligibility for graduate as needed. Maintain advising records and confidential student evaluation records. Monitors student progression and updates the reports each semester. Assists students with petitioning when dismissed from the college for progression violations. Completes degree certification and degree verification.

Maintains logs for university and college reporting to include and ensure student electronic files and records are accurate, updating rosters, vendor, student cohorts spreadsheets containing progression changes, dismissals, etc. Utilizes a variety of systems including DegreeWorks, Banner, PowerBI, Archivum etc. to access student records, manage holds, issue permits. Maintains accurate student records and advising notes. Participates in professional associations that support advising. Monitors student registration and progression and sends outreach. Compiles data including retention rates, advising numbers and other requests as needed.

Keeps up to date with requirements and academic policy. Works with staff, faculty, and administration within the college, and with university offices and services to facilitate the needs of students. Attends meetings and committees to keep abreast of university policies and procedures to maintain academic compliance. Ensures adherence to all university and college policies, student privacy/ confidentiality and FERPA.

Work with other programs to coordinate student success programs (ex. Supports the College of Nursing Living Learning Community). Collaborates with College of Nursing to represent the college at recruitment events and participate in strategic outreach initiatives. Supports the onboarding of new admitted students by updating the onboarding requirements, notifying students of outstanding requirements, and presenting at orientation. Assists with collegewide activities and events (i.e. new student orientations, commencement, Pinning, White coat,Week of Welcome, etc.) that support the mission of the Office of Student Success.