Sonesta Hotels International Corporation

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Accounting Clerk (Finance)



Job Description Summary

As an Accounting Clerk, you will be responsible for handling the daily processing of invoices, ensuring timely and accurate payments. You will also be supporting month-end closing by performing accounts payable accruals, vendor statement reconciliations, and capital expenditure (CAPEX) responsibilities. Your role is crucial in maintaining the financial integrity of the company overall and Accounts Payable duties in particular. You will liaise with department heads and suppliers for timely invoice approvals, auditing, posting, correcting, and reporting accounts payable to ensure accurate, timely information and maintain accurate procedures within the hotel's AP systems (EPRO, Yardi, and others). You will ensure the timely disbursement of funds to suppliers (including all vendors and monthly union benefits) according to terms. Maintain suitable storage and archiving of all Accounts Payable records on SharePoint, and respond to customer requests, inquiries, and problems efficiently. You will also occasionally be asked to assist with any ad hoc projects or audits as necessary by your supervisor as well as have opportunities to cross train in other areas of the Accounting Dept.

Job Description

QUALIFICATIONS AND SKILLS:

  • General and Technical: Requirements:
  • An Associate's or Bachelor's degree in Accounting, Finance, or a related field

preferred.
  • Proven experience as an Accounts Payable Clerk or similar role- Experience with the overall expenditure cycle
  • Familiarity with accounting software (e.g., Opera PMS, Yardi, EPRO, OneStream, others).
  • Solid understanding of basic bookkeeping and accounting principles.
  • Strong attention to detail, organizational skills, and ability to meet deadlines.
  • Excellent communication skills, both written and verbal.
  • Strong ability to build relationships and work with internal stakeholders (department heads) and external customers to resolve any outstanding issues
  • Demonstrated knowledge of basic bookkeeping and accounting skills
  • Understanding of and ability to use Opera PMS system preferred

Behavioral (Do the Right Thing)

  • Treat each other with respect
  • Committing to the team
  • Be authentic and real
  • Communicate openly, honestly and clearly

  • Behavioral (Go Beyond)
    • Exceed expectations
    • Hold yourself and others accountable
    • Continuously improve
    • Dig deeper and find ways to succeed

Among the specific duties of the Accounting Clerk are the following: but not limited thereto:

Daily Duties:

  • Become familiar with the General Ledger Chart of Accounts and Uniform System for coding and processing A\P invoices
  • Process daily invoices, ensuring accuracy, proper general ledger (chart of account) coding, and authorization.
  • Match purchase orders with invoices and verify all goods and services were delivered, confirmed, received and all details align - Maintain the ICQ systems in EPRO to ensure no pending items are listed.
  • Respond to vendor inquiries in a timely manner, resolving discrepancies as needed.
  • Monitor accounts to ensure timely payment and manage payable aging reports.
  • Maintain a digital and physical filing system for all payable documents.
  • Become familiar with vendors (suppliers) agreements and payment terms - Especially agreements, permits and licenses with sensitive payment and expiration terms.
  • Assume responsibility for auditing, reconciling and processing exchange billings (invoices) according to the term of agreement with partner suppliers who provide goods and services directly for the hotels' guests- Dry Cleaning, amenities, Food and beverage from the restaurants, laundry, Garage, Movies and similar charges.

Weekly Duties:

  • Review and verify at least once weekly payment runs (laundry, F&B charges from the restaurants, garage, and similar suppliers) ensuring timely disbursement.
  • Audit and reconcile vendor statements, ensuring all discrepancies are addressed.
  • Assist in providing the data needed for cash flow and forecasting.
  • Coordinate with all procurement departments to resolve any purchase order issues.

Monthly Duties:

  • Execute month-end closing procedures including reviewing EPRO and reviewing General Ledgers and preparing and posting necessary Accrual entries

  • Assist in the preparation and analysis of monthly financial reports related to accounts payable.
  • At minimum, once monthly, prepare, process and follow up on group commission request, union benefits payment vouchers and supporting documents
  • Handle CAPEX invoice processing, ensuring compliance with company policy.
  • Collaborate with the finance team to reconcile AP-related accounts.
  • Ensure all monthly deadlines for accounts payable are met without discrepancies. For example, be familiar with monthly recurring contract and agreement requiring payments - This process should be reviewed quarterly as well.

Yearly Duties:

  • Participate in the preparation for annual audits, providing the necessary documents related to accounts payable- YE suppliers' statement reconciliations.
  • Support in the annual budget preparation for OPEX and CAPEX.
  • Assist in the year-end closing processes and review and process annual accruals.
  • Evaluate and improve accounts payable processes to support efficient operations.
  • Follow up on ensuring 1099 M are issued for eligible vendors.

Working Conditions:
  • This Accounting Clerk role works in a standard office environment five business days weekly, with occasional overtime (requires prior approval) during month-end or year-end closings based on business needs
  • Additionally, this job description represents a guide for the Accounting Clerk role and does not constitute an agreement, nor is it exhaustive in nature.
  • The role and its description, herein, are subjected to modification without

notice as the company's business needs dictate.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

  • Medical, Dental and Vision Insurance
  • Health Savings Account with Company Match
  • 401(k) Retirement Plan with Company Match
  • Paid Vacation and Sick Days
  • Sonesta Hotel Discounts
  • Educational Assistance
  • Paid Parental Leave

  • Company Paid Life Insurance
  • Company Paid Short Term and Long-Term Disability Insurance
  • Various Employee Perks and Discounts

Upon submitting your application, please ensure you complete the full application in addition to attaching a resume. Incomplete applications received will not be considered.

Company Overview Sonesta

Welcome to Sonesta. These three simple words could open up a whole new world to you. Each of the hotels and resorts in the Sonesta Collection provides a unique experience unrivalled in the hotel industry. Sprung from the classic hoteliers of the mid-20 th century, Sonesta enjoys a rich history celebrating nearly 80 years in hospitality. We offer a diverse and distinctive portfolio of nearly 60 properties across 3 continents, each providing an authentic visit delightfully reflecting the culture and personality of its destination.

We aspire to greet every Sonesta guest with a spirit of warmth and welcome, proudly exceeding our guests' expectations. Those aspirations extend deep into the heart of our hotels - right into the lives of our employees. In fact, we consider ourselves more than a hotel management company - we're a member of the communities we serve. At our core, we celebrate the individuality of everyone who walks through our doors. For our employees, that means we ensure they develop the skills and tools they need to do their job and exceed even their own expectations. We invite you to discover what you have been missing at Sonesta. Join us - we can't wait to meet you!

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This job description is subject to change at any time.

Additional Job Information/Anticipated

Pay Range

Hourly Compensation Range: $28.85 - $32.80. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills, and job specific/overall experience.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

  • Medical, Dental and Vision Insurance
  • Health Savings Account with Company Match
  • 401(k) Retirement Plan with Company Match
  • Paid Vacation and Sick Days
  • Sonesta Hotel Discounts
  • Educational Assistance
  • Paid Parental Leave
  • Company Paid Life Insurance
  • Company Paid Short Term and Long Term Disability Insurance
  • Various Employee Perks and Discounts
  • Hospital Indemnity
  • Critical Illness Insurance
  • Accident Insurance

Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered. Apply

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