Office Assistant (Administrative)
Job ID: 513297
Ash Grove Cement, a CRH company, provides Portland and masonry cements to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across North America. When you work for Ash Grove, you are connecting to something bigger. We stand together to reinvent the way our world is built. Join our team and help Ash Grove build America.
At Ash Grove Cement, people are our first priority. We offer a complete benefits package and opportunities for your continued growth and development!
Summary:
The Office Assistant performs receptionist and general clerical responsibilities. This position also performs support duties, including the documentation and transmission of shipping data and raw material receipts. The position assists employees and vendors with questions and interacts with plant supervisors in performing other office duties.
What you'll be contributing:
- Prepares invoices for computer input by matching receiving documentation and obtaining management approvals to pay.
- Codes invoices with proper account numbers and vendor numbers
- Works with corporate personnel in obtaining new vendor numbers and correcting address information.
- Verifies invoice amount and other pertinent information to eliminate errors before paying.
- Coordinates with Purchasing Agent and storeroom personnel with respect to correct receiving data.
- Submits invoice batches to supervisor for approval and retrieves pertinent tax, contractor, and project information.
- Processes PO and Raw Material Invoices (input, scan, and index invoices) including backup and supplier justifications.
- Maintains accurate, updated vendor files with hard copies of invoices paid for 3 years.
- Prepares raw material summaries and accrual reports for month-end processing.
- Downloads weigh and truck data from scale computer for daily reconciliation of raw materials.
- Enters data in the Daily Plant Administration-Quarry Approval Page for the Daily Report.
- Shares data electronically with vendors for coal, shale, sand, iron, gypsum, limestone, and alternative fuels.
- Prepares and submits bi-monthly billing statements for vendor approval.
- Serves on Plant Safety Committee.
- Maintains the Plant Emergency Account and submits monthly reimbursement requests.
To succeed in this position, you will need:
- Minimum High School or GED
- Minimum 1 year of experience performing clerical, acounnts payable, payroll or related administrative support functions
- Proficient in English written, verbal communication, and listening skills.
- Ability to read, write and understand English
- Ability to work with a high level of accuracy, even under pressure
- Knowledge of general office practices and procedures
- Proficient in Microsoft Office Products
- Ability to use general office equipment such as an adding machine, computer, and copy machine.
- Ability to use a computer to store data and generate reports.
- Ability to work under general supervision on routine duties with standard policies and procedures.
- Ability to refer problems and questions to supervisor.
What's next for you?
We provide stability and advancement opportunities across North America. Use our tuition reimbursement program to help you meet your career goals.
The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive. The physical demands, working environment, and other conditions of employment listed in this document are representative of but are not intended to provide an exhaustive list of the requirements for positions in this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
What CRH Offers You
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- An inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
Ash Grove Cement, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability
