EXECUTIVE ASSISTANT II (Finance)
Riverside University Health System's (RUHS) Department of Behavioral Health's Chief of Psychiatry is seeking an Executive Assistant II to join our team in Riverside.
The Executive Assistant II will support the Department of Behavioral Health's Chief of Psychiatry and perform a wide variety of secretarial, administrative, and clerical duties. Responsibilities include but not limited to maintaining calendars, answering phones, scheduling meetings, sorting and prioritizing correspondence, maintaining Chief of Psychiatry's filing system, compose/prepare routine correspondence & e-mails, coordinate travel arrangements & reimbursement. Recording Secretary for meetings as needed which include preparing, distributing agendas and meeting notices, attend meetings, record/transcribe meeting minutes and follow up on any action items. Oversee and provide backup coverage for the call schedules for ITF/ETS/PCLS.
The most competitive candidates will have:
- 2-3 years working as a Executive Assistant I
- Medical terminology knowledge
- 2-3 years experience taking and transcribing meeting minutes
•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.
•Maintain control files to monitor status and expedites the completion of staff assignments.
•Schedule appointments, coordinate time, place, and participant arrangements for meetings.
•Sort, screen, and route incoming mail.
•Provide general information to office and telephone callers and/or refer them to appropriate party.
• Compile and summarize information, data, and figures for reports.
• May lead subordinate staff in routine clerical assignments.
• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required. OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
OPTION II
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
ALL OPTIONS:
Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.
Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives. BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
For specific questions regarding this position, contact Jesus Colin at JColin@rivco.org
