Administrative Assistant (Administrative)
Description
Do you have the ability to think three steps ahead, serve variety of work styles and adapt to an everchanging environment? HORNE is looking to add an administrative assistant to serve the firm's government services payment team. This role is full of exciting, face-paced tasks where no days look the same. Join a high-performing team dedicated to making a difference for all clients and serving others.
As the Government Services Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group's payment team in a fast-paced, ever evolving environment. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you!
Primary Responsibilities:
- Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards
- Anticipating needs and solving problems
- Proofread and edit documents and reports
- Process, scan, and manage documents
- Coordinate onboarding / offboarding tasks at the direction of management
- Maintain and stock common areas such as workroom and supply room
- Print and bind reports and documents
- Manage outgoing mail and create shipping labels
- Manage multiple calendars; arrange meetings, webinars, conference calls, and Zoom video conferences using Outlook
- Coordinate meals for lunch meetings
- Assist with travel arrangements
- Data entry
- Other administrative duties as assigned
Minimum Requirements:
- High School Diploma or equivalent required; Associate's or Bachelor's degree preferred
- Minimum of five (5) years' experience in a professional office environment
- Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment
- Ability to become a Notary Public
- Advanced Microsoft Office skills are required
- Ability to serve different personalities
- Proficient in Adobe Acrobat
- Extensive working knowledge of Microsoft Outlook including the use of calendars and managing task assignments via calendar, task or email organization is essential
- Advanced Word skills necessary including tables, header/footer, columns, etc.
- Advanced Excel skills including use of formulas, filters, charts, etc. is helpful
- PowerPoint skills including the insertion and editing of charts, graphics, headers, and footers
- High degree of accuracy and advanced proofing skills
- Professional phone etiquette
- Excellent oral and written communication skills
- Ability to communicate clearly via all current mediums – phone, text, email, video conference, etc.
- Must pay close attention to detail
- Excellent follow-up and follow-through skills
- Able to perform multiple tasks simultaneously
- Excellent organizational skills
- Ability to sit at a desk for extended periods
- Ability to troubleshoot and solve problems
- Flexibility to work overtime if needed – before or after normal business hours
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) Admin
