Admissions Data Coordinator (Project Management)
This position provides technical support in the areas of communication and data management for the Admissions Department. This position is responsible for tracking statistical data and managing all database systems for recruitment. This position is the primary individual with the responsibility for maintenance and upkeep of the Customer Relations Management (CRM) software. This position is the primary point of contact for communication with vendors for the receipt of leads/names. Serves as liaison with vendors for implementation of changes to CRM software. Serves on all working committees that interact with CRM development/implementation. Produces varied reports produced from CRM software for Dean of Enrollment and other Admissions personnel. Coordinates with other departments to ensure the smooth flow of information related to enrollment of new students. This position facilitates the communication process of the Admissions CRM to the student interface system of Simpson University. This position oversees all incoming recruitment leads, data integration, deposit processing, acceptance letter processing & CRM administration. This position is the main source of recruitment data and numbers that are used in the Admissions Department, and for reporting to higher authorities inside the University.
Qualifications:
1. Bachelor's degree required
2. Management experience in an education environment preferred
3. Business systems/procedures analysis experience
4. Proficient with Microsoft Office software applications
5. Proficiency in institutional integrated database software and CRM highly preferred
6. Excellent analytical, troubleshooting, and problem-solving skills
General Expectations:
1. Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community
2. Demonstrate Simpson University Values in the performance of all duties
3. Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
4. Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment
5. Demonstrate strong customer service skills in the performance of job duties
6. Demonstrate good organizational and communication skills in the performance of job duties
7. Supervises employees in accordance with Simpson University policies and procedures (for supervisory positions)
8. Support the overflow needs of other departments within the respective university area
9. Perform other duties in accordance with this position as deemed necessary by the immediate supervisor
Essential Functions:
1. Manage and facilitate the statistical data for the Admissions Department
2. Provide daily, weekly, and monthly reports to Dean of Enrollment and other Admissions personnel.
3. Manage and facilitate daily processes and file management
4. Keep all data management systems up-to-date with imports, exports, and manual data entry
5. Develop and implement all training for the data and records staff
6. Coordinate information and workflow within Admissions, Registrar, Student Financial Services, Retention and Marketing & Development to ensure accurate and updated information and requirements are communicated to prospective students
7. Coordinate with other departments as needed to ensure quality level of communication and/or services provided to prospective students
8. Maintain communication with database system partners, both external relations and internal, to resolve problems or make changes
Physical Requirements:
Job Title:
Admissions Data Coordinator
Typical Working Conditions: (Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)
Indoors in controlled environment
Equipment Used: (List all manual and automated equipment used in the course of performing essential functions.)
Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener
Essential Physical Tasks: (List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)
Sitting for long periods of time using a computer
Analysis of Physical Demands to Perform Essential Functions:
Key (Based on typical week):
N=NeverR=Rarely (Less than 1 hour per week)O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)C=Constant (over 66% of time)
Activity
Frequency
Activity
Frequency
N
R
O
F
C
N
R
O
F
C
Lifting/Carrying
Twisting/Turning
Under 10 lbs
X
Reach over shoulder
X
11-20 lbs
X
Reach over head
X
21-50 lbs
X
Reach outward
X
51-100 lbs
X
Climb
X
Over 100 lbs
X
Crawl
X
Kneel
X
Pushing/Pulling
Squat
X
Under 10 lbs
X
Sit
X
11-20 lbs
X
Walk-Normal Surfaces
X
21-50 lbs
X
Walk-Uneven Surfaces
X
51-100 lbs
X
Walk-Slippery Surfaces
X
Over 100 lbs
X
Stand
X
Bend
X
Driving
Automatic Trans
X
Standard Trans
X
Other
Keyboard/Ten Key
X
Fingering (fine dexterity)
X
Handling (grasping, holding)
X
Repetitive Motion - Hands
X
Repetitive Motion - Feet
X
Salary: $22-24 hourly
