Sales Operations Administrative Assistant (Finance)

Department: Supply Chain

Reports To: Warehouse Inventory & Equipment Control Supervisor

Travel Required: 0%

Why Join Community Coffee?

Community Coffee Company is the #1 family-owned and operated retail coffee brand in America. Rooted in family and tradition, yet always looking to the future, you can expect a fast-paced environment that is both challenging and rewarding. Join us and make your passion your profession!

Position Overview

This position is responsible for the coordination and execution of administrative duties and projects in support of the Sales Operations team's achievement of its business objectives. These duties include, but are not limited to, the administration of payroll, tracking plant attendance and employment actions, meeting coordination, creation of presentations and communication pieces, and providing first-line HR support to plant managers and employees.

Function Related Activities/Key Responsibilities

• Provides administrative support to the RSC Sales Operation Team to include Equipment Fulfillment for Direct Ship accounts, FedEx processing to Sales Locations & supports Warehouse Inventory & Equipment Control Supervisor with equipment data input through SAP.
• Assists with Third Party Service providers in outside markets.
• Tracks account set-up paperwork for equipment in outside markets.
• Composes confidential correspondence, letters, memorandums, and other communications on behalf of the Team ensuring accuracy in grammar and content.
• Maintains the highest level of confidentiality regarding company, vendor, and employee information.
• Participates in audit meeting preparations including meeting mail outs, and event planning as needed.
• Provides support with annual projects such as updates to attendance policies, planning of meetings, activities, and location events, etc.
• Assists managers with creating weekly manning schedules, reviews timesheets in Dayforce for accuracy and works with managers to resolve any inconsistencies.
• Tracks attendance and provides managers with updated information, prepares attendance violation notices to managers for communication to employees and tracks completion of all attendance and payroll related documents.
• First line of support to employees regarding leaves of absence, benefit enrollment/disenrollment/eligibility, employee changes, new hire paperwork, FMLA, short term disability and other HR matters as needed.
• Evaluates issues and appropriately forwards to subject matter expert, ECC or HR management as needed.
• Understands the company's benefit programs and responds to basic employee questions about benefits.
• Assists employees with accessing various benefit and HR-related information, communications, and websites.
• Engages other company departments as needed to facilitate access to information for employees, such as benefits, uniforms and pay statements
• Provides basic computer support for employees, such as accessing the internet, password resets, company email, etc.
• Assists with on-boarding new employees at RSC.
• May be asked to perform additional duties as necessary

Position Requirements

• High school diploma or equivalent required.
• Bachelor's degree in related field from four year university preferred.
• 2 years' experience in an administrative support, human resources, or customer service role
  • Experience with Community Coffee, even if unrelated, may fulfill this requirement at the discretion of the hiring manager with approval from Human Resources.
• Knowledge of SAP a plus

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following:

• Frequently required to sit
• Occasionally required to stand; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear
• Regularly required to lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus

Our Values

Champion People Welcome Individuality, Learn Together, Encourage Each Other

Inspire Creativity Dream big, Think Fresh, Make It Happen

Wow Our Customers Serve with Purpose, Exceed Expectations, Do What's Right

Serve Our Communities Be Genuine, Bring Joy, Make a Difference

Win Together Be Brave, Have Fun, CelebrateCommunity Coffee Company offers a competitive salary and benefits package including health, dental, vision, life insurance, 401(k), short- and long-term disability, paid time off and employee assistance program.

Community Coffee Company and its subsidiary companies will provide equal employment opportunities to all applicants and employees without regard to an applicant's or employee's race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. Community Coffee Company will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. Community Coffee Company will also provide reasonable accommodations to allow an employee to perform the essential functions of a position, as required by applicable law. This application is considered current for sixty (60) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.