Finance Specialist 1 (Finance)

This position is responsible for providing high-quality financial and administrative services to the University in accordance with the terms of the BF Embedded Services SLA. The role requires a strong understanding of university processes, excellent communication and interpersonal skills, and a commitment to customer service.
Responsibilities include processing accounts receivable invoices, assisting with new customer onboarding and contract processing, managing employee reimbursements and expenditure transfers, processing purchase requisitions and P-card transactions, coordinating travel arrangements, and handling expense reports.
Collaboration with BFSS team members is essential to maintain accurate records and ensure compliance with university policies. The incumbent will also participate in continuous improvement initiatives to identify and implement process enhancements.

Hiring for 3 Finance Specialist-1 hybrid positions at $46,000. Positions are Grant fundedMinimum Qualifications: Bachelor's degree in Finance, Accounting, Business Administration, or related field. Degree Equivalency Clause: Four (4) years of direct experience for a bachelor's degree. 0-2 years related work experience in lieu of postsecondary education requirements.

Preferred Qualifications: Bachelor's degree in AccountingWorking at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Financial Transactions:
Interpret complex university policies and procedures to coordinate the processing of accounts receivable invoices, assist with new customer on-boarding and contract
processing.
Supervise employee reimbursements and expenditure transfers. Supervise the procurement process, including the approval of purchase requisitions and P-card transactions, ensuring compliance with university policies and financial guidelines.
Facilitate and supervise travel logistics, demonstrating the ability to make strategic decisions regarding travel arrangements. Independently review and process complex
expense reports, ensuring accuracy and adherence to policies.
Partner and collaborate on USF Foundation initiatives, providing expertise in processing check requests and purchase requisitions. Contribute strategically to financial activities, ensuring alignment with the organization's goals.

Financial Reporting:
Analyze data to assist in the preparation of financial reports, statements, spreadsheets, ad hoc reports, and consolidated financial reports used by management/accountable officers. Perform analytical analysis of departmental financial transactions.

Transaction Reporting:
Compile and analyze data for transactional reporting, including transaction counts, average spend per transaction, vendor spend, variance from SLA, and other ad hoc
reports as needed.

Stakeholder Interaction:
Engage in daily, proactive interactions with college faculty, staff, and students to foster effective communication, build collaborative relationships, and provide strategic support. Address complex inquiries, offer guidance, and contribute to the overall enhancement with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RPM, UCO, and Travel).

Performs other duties as assigned.