Constellation Brands
Admin Assistant - Vineyards (Agriculture)
Job Description
Position Summary:
Under general supervision provides accounting, administrative and general
office support.
Key Responsibilities:
Maintains vineyard files and records, including correspondence, block information and safety and compliance records.
Maintains Vineyard databases and creates related reports.
Prepares purchase orders/purchase requisitions for submittal to A/P.
Compiles farming invoice information and submits billings to A/P.
Reconciles daily and bi-weekly time records. Works with Vineyard Foreman and Vineyard Director to correct/resolve timekeeping discrepancies.
Processes hourly vineyard timekeeping using CWUS timekeeping systems.
Generates miscellaneous labor and expenditure reports.
Acts as receptionist, greeting and assisting visitors, applicants and vendors in compliance with security procedures.
Performs general office support functions including but not limited to the following:
Picks up, delivers and sorts mail as needed.
Maintains and orders all office and lunchroom supplies for the vineyard office, researching to obtain best prices.
Generates and maintains master copies of general forms for employee use.
Sends outgoing fax messages and receives/sorts incoming fax messages.
Completes miscellaneous projects using various computer programs.
Provides general administrative support to Vineyard Director and staff.
Other duties as assigned.
Qualifications/Skills:
High School Diploma/GED required.
Two years prior administrative experience required.
Prior agricultural experience preferred.
Excellent customer service, employee relations, teamwork and interpersonal skills required.
Established track record as a self-starter with ability to carry projects through to completion with little or no direction.
Demonstrated ability to multi-task and exercise sound judgment in prioritizing tasks in order to meet deadlines.
Strong organizational skills with attention to accuracy and detail
Proficient with MS Word, Excel, and PowerPoint required.
Ability to use and maintain all office equipment including copy/fax/scanner, printers, mailing machine, etc.
Good oral and written communication skills in both English and Spanish.
Valid Driver's License and clean DMV record required.
Physical Requirements/Other:
Ability to work overtime as needed especially during harvest.
Ability to stand, walk, climb stairs and occasionally lift and/or move up to 40 pounds.
While performing the responsibilities of this position, the individual is required to have driving and ambulatory skills sufficient to visit various parts of the vineyard and other locations; as well as to go to the winery on a daily basis.
Requires sitting, operating a computer keyboard, telephone and other equipment, reading, talking and hearing for extended periods of time.
Position responsibilities and open office environment contribute to regular interruptions and noise.
Working conditions in certain areas of the wineries, warehouses and vineyards are cold, wet, slippery and noisy and involve exposure to hazardous conditions.
Location
Oakville, CaliforniaAdditional Locations
Job Type
Full timeJob Area
Administrative SupportEqual Opportunity
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).