Administrative Assistant (Finance)
It's not how you start, it's how you FINISH!
Job Summary
Direct all administrative items within the facility. Plans, direct, and coordinate meetings and committees per the direction of the HRBP and General Manager. This position will provide customer service via answering phone calls and emails and directing requests to the appropriate teams. Other office duties include completing paperwork, order entry, filing, faxing, and other data entry or projects as requested.
Essential Job Duties/Responsibilities
General Office Management:
Accountable for the overall management of the office area.
Responsible for greeting visitors and answering phones.
HR functions:
Works with the HR Business Partner on hourly recruiting, new hire orientation and training to support the needs of the division.
Works with the HR Business Partner and the Culture Committee on employee engagement activities to help drive and improve culture.
Maintain employee training records.
Production/Plant reporting:
Responsible for compiling the daily metrics for the facility
Run various reports and maintain Key data sets
Purchasing:
Manage all facility purchase orders
Oversees office supplies and works with internal and external resources when placing orders.
Coordinates the purchasing of company wide recognition gifts, flowers, cards, etc. as requested.
Customer Care:
Backup and train on various customer care roles; order entry, scheduling, shipping and receiving
Performs other miscellaneous job duties, and projects as needed.
Education/Qualifications
Requires at least one year of experience within an office environment, preferred
Experience with various ERP systems preferred
Previous experience in a distribution or manufacturing environment, preferred
Knowledge of Microsoft Word, Excel and PowerPoint is required.
Personal Attributes
Must be friendly, approachable and lead by example.
Must be creative, innovative, flexible and highly organized.
Confidentiality is a must.
Excellent verbal and written communication skills.
