Administrator (Architecture)

Job Title: Administrator
Department: Architecture
Reports to: Managing Director/Studio Director
FLSA Status: Exempt

POSITION
The Administrator position at SGA|NW, a GF design company, reports to a Managing Director or Studio Director within an office. DESCRIPTION
This position requires working closely with the office team in an administrative support role. The successful candidate must be a leader, self-starter, organized, flexible and possess a strong work ethic. GENERAL DUTIES AND RESPONSIBILITIES
This position requires working closely with a team of in-house architects, interior designers, planners, landscape architects and consultants on multiple projects with a variety of project diversity throughout the Southeast to meet scheduled deliverables. The successful candidate must be a leader, self-starter, organized, flexible and possess a strong work ethic. The following duties are normal for the position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Administrative Responsibilities

• Handle general office tasks including, but not limited to, filing, documentation, setting up for meetings, and replenishing/reordering supplies.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Greet and assist clients.
• Communication with office vendors.
• Employee events planning.

Project Assistance

• Coordinates the day-to-day flow of the team's information both internally and with other organizations.
• Creates project presentations utilizing Photoshop, InDesign, and/or Bluebeam, including project title blocks and coloring elevations in Photoshop.
• Use software programs to prepare spreadsheets, do word processing, maintain databases and other application.
• Prepares contracts using AIA software.
• Track and process shop drawings and RFIs.
• Understands most office functions and the use of office equipment such as copiers, scanners, projectors, phone systems, GoTo Meeting, MS Teams, Zoom etc.
• Ability to learn and operate new office technologies as they are developed and implemented in the office.
• Provides administrative project support to members of the team, may schedule meetings using MS Outlook, and may work with accounting to arrange business travel.
• Handles telephone, email and personal contact with internal employees and external clients.
• Creates and composes administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation.
• Review work done by others to check for correct spelling and grammar and recommend or provide revisions to ensure company standards are being met.
• Manages client contact information and maintains project files.
• Track, organize, and file certificates of insurance.
• Serves as the meeting coordinator for client, team and /or office meetings.

QUALIFICATIONS

• Bachelor's Degree desired.
• 1-3 years of experience in a professional design or construction office.
• The ability to prioritize and execute a variety of tasks within a single project and across multiple projects.
• Organized, decisive, detail-oriented and committed to the firm's quality standards.
• Excellent writing, interpersonal communication and grammatical skills and ability to adapt to an industry-specific style guide.
• Ability to handle multiple responsibilities.
• Strong organizational, time management and multi-tasking skills.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
• Proficiency in Adobe Creative Suite, including InDesign, Photoshop and Illustrator.
• Comfortable in a support role and ability to work with minimum supervision.

EEO
We recognize the value of diversity and inclusion at our firm. We are committed to equal opportunity. We conduct all employment-related activities without regard to sex, race, color, religion, ancestry, gender, age, national origin, disability, sexual orientation, sexual preference, partnership status, gender identity, protected veteran status, status of participation in the U.S. Armed Services, or any other status protected by federal, state or local law. WORK ENVIRONMENT
Work is performed in a standard office setting, onsite at client locations and on construction/build sites. PHYSICAL DEMANDS
This position requires sufficient physical ability, with or without reasonable accommodation, to perform work in an office setting; which includes, extensive employee contact, frequent interruptions, the ability to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist, to lift, carry, push, and/or pull light to moderate amounts of weight, to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, to verbally communicate to exchange information, to travel to other locations using various modes of private and commercial transportation, to verbally communicate to exchange information with or without accommodation, to see in the normal visual range with or without correction, and can hear in the normal audio range with or without correction. This position requires physical mobility on and around construction sites prior to and after the installation of landscaping, pavement, stairs, elevators, electricity, heating and air conditioning. REASONABLE ACCOMMODATION
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. OTHER
Individuals who hold legal work authorization applicable to employment in the United States will be considered without regard to citizenship/alienage. We are an e-Verify Employer. APPLICATION PROCESS
Please submit your resumes, cover letter and portfolio through our applicant tracking system. Examples of your illustrative abilities are required as part of the application process. No third-party agencies please. Thank you for your interest in SGA|NW, a GF design company! We look forward to reviewing your information.