Supervising Office Assistant I - Indio (Finance)

The Riverside County Probation Department seeks to fill a Supervising Office Assistant I for their Desert Division located in Indio. The incumbent will be responsible for supervising clerical staff and performing a variety of clerical duties. This position may occasionally be required to report to different locations for department trainings, meetings, or events, and will be responsible for ensuring transportation. Additionally, the department is seeking candidates with previous lead and/or supervisory experience, as well as experience with tracking attendance, processing payroll, and leave management processes.

The Supervising Office Assistant I will coordinate staff schedules, establish and maintain work assignments, supervise and evaluate staff performance, monitor attendance and payroll, coordinate staff meetings, train new hires, participate on interview panels and offer candidate recommendations, process and schedule new employee orientations, ensure records and forms are purged accurately, submit Workers' Compensation/Family and Medical Leave Act (FMLA) paperwork, gather their Division's timesheets and submit them to payroll.

Positions in this class are distinguished from those in Office Assistant III in that the latter function in a lead capacity and/or perform the most complex and specialized clerical work while the former have full supervisory responsibilities. This class differs from the next higher level of Supervising Office Assistant II in that the latter normally is a second level supervisor administering a large and/or highly complex clerical unit.

Meet the Team!

The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.

Who May Apply
This recruitment is open to all applicants. Current employees of the County of Riverside and/or the Riverside County Probation Department may be considered before other applicants, depending on the volume of applications received.• Supervises the work of a clerical staff; establishes work sequence, time table, or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.

• Sets production goals for unit; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents corrective action.

• Prepares and signs performance evaluations; makes recommendations on employee disciplinary actions, dismissals, step increases, and promotions.

• Interviews, selects, and recommends on the hiring of new staff members; reviews performance evaluations with employees; conducts or directs the orientation of new staff members and the training of staff members.

• Resolves problems among assigned staff members; maintains time and attendance records; approves or denies requests for time off; designs physical changes to improve work flow.

• Writes policies and procedures for the unit; establishes and revises internal work policies, procedures, and controls concerning automated editing, typing, and type composing equipment to assure consistency, efficiency, and compliance with user needs.

• In addition, performs complex clerical work as defined in the classification specification of Office Assistant III.Experience: Three years of clerical experience.

Either of the following may be substituted for one year of experience:

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: The principles and techniques of supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format and style; modern office practices and procedures including preparing correspondence and reports, and filing; standard office equipment including the programming of a variety of material information processing equipment; the capabilities and applications of information processing equipment.

Ability to: Supervise subordinates; perform complex clerical work involving independent judgment and initiative; read and interpret information from charts, graphs, and tables; gather data and organize it into report format; understand and interpret laws, rules, regulations, and written policies and procedures, and apply them to specific situations; supervise subordinates.Contact
If you have any questions regarding this position, please contact Chaunte Simmons at csimmons@rivco.org or 951-955-1383.